You have an intense relation with your email. We have to utilize our inbox several times a day and when we are unable to open an email, we simply use the power of archive. However, it leads to the collection of excessive clutter in our inbox. So it is the time that we turn our inbox into zero mail with the following easy tips.
The first thing that you have to learn is the art of categorisation. It will help you to manage your data perfectly. All you have to do is make the main categories like:
- Many more
Now create the subcategories. Once you are done, all you have to do is separate the emails accordingly so that you can easily access them according to your requirement.
There is no need to keep the emails and files of the last year that you do not require any more. So make sure that you delete them. It is a common mistake that we keep re-reviewing the emails that we do not require any more. It not only wastes our time but also creates clutter in our inbox.
Make sure that you utilize your best judgments and delete all the unnecessary mails. It might be hard at first but when you will learn the trick, it would get simple.
When you keep messages in your inbox for more than a day it will raise many questions that are your planning to respond to them or not. So the best approach is to reply to an email quickly or simply keep it aside so no one can see it residing in your inbox.
There often comes a time when you have to search for the old emails. So when several emails have the same subject like the information it would be hard for you to select the one that you require. So the best thing that you can do is to give unique and organized subject lines to every mail that you send. It will give recipient that idea what might be residing in the email. As well as you will easily locate it the next time you need the same information.
5-Set aside time
One of the most important things that you need to consider is time. You have to make sure that you set aside a few hours for this process so that you can deal with it properly. When you are organizing your inbox for the first time, it might take some hours. However, once done you might never have to deal with this procedure again.
So make sure that you pay attention and organize your mail before it is too late. It will allow you to keep all the required data in front of your eyes. As well as you will have the peace of mind that there is no need to deal with clutter in your inbox because it would be clean.